*****Pak Accounting strongly recommends calling your Customer Success Team at the Direct Support phone # shown on the bottom of your screen for assistance.******

The Fix Paid Date utility can be used for many purposes for both A/R and A/P accounts. To load using this utility, the account must be an A/R or A/P account. The same screen can be accessed through Utilities or Accounts Receivable.

Making Corrections to Paid Dates:

If you entered an incorrect paid date during Deposit Entry, this utility can change the date to the correct date.

Example: Carmen Abbott's paid date of April 13th was incorrectly entered in Deposit Entry. The date should have been April 23rd.

1. Enter the A/R account that has the incorrect transaction.
2. Select the customer Sub-Account
3. Enter a starting date to pull invoices.
4. Select the Load Transactions for Customer button   

Click on the ApplyChgs button at the bottom of the screen. A pop-up box will ask you to confirm the changes to the Posted Detail File. Selecting Yes, Apply Changes will update the customer's account in the general ledger.

Flagging open item invoices:

If you fail to apply a deposit to an open item invoice during Deposit Entry, this utility will let you apply the payment and flag the invoice as paid.

Example: John Allen applied a prepayment of $11,330.59 on 5/31, but the payment was not applied to an invoice (see open item).

Then, to apply the changes, click on the ApplyChgs button at the bottom of the screen. A pop-up box will ask you to confirm the changes to the Posted Detail File. Selecting Yes, Apply Changes will update the customer's account in the general ledger.

NOTE: Pak Accounting has taken special consideration of credit card entries. The system will recognize entries coded to an A/P account and a credit card and handle the balancing so that they do not show out of balance on this screen.