BILLING CORRECTION - OWNER LEVEL

To do an Owner-level billing correction, you will need to select Owner(s) for the Combination Type and then enter the property number, deck number, AFE number, stage, billing account range, and the Billing Date From and Thru.

There is also an effective date option to help you further limit the selection. The default for the effective date option is to be open from blank through 12/31/9999.  After you enter that information, you will click the Next button at the bottom of the screen.

On the Second Screen, you will add the owner(s) that need to be reversed out.  To add an owner, click the plus [+] sign on the browse bar.  After adding all the owners that you want to redistribute from, click the Next button.

On the Third Screen, you will see a list of all the entries that correlate to the owner(s) for that time period. Here, you would click the Select All button, or if there are only certain ones, you can select those individually. The number of selected items will be displayed. Click the Next button.

On the Fourth Screen, you will need to enter the owner(s) to whom you are redistributing the billing. Again, to add an owner, click the plus sign [+] on the browse bar. This must add up to 100% of the percentage being changed. Once you have this information entered, click the Next button at the bottom of the screen.

On the Fifth Screen, enter the effective date that you would like this to affect the General Ledger. After you enter that, click the Generate button at the bottom of the screen.

The Sixth Screen tells you what to do for this correction. This will create billing cycle owner detail records that represent the billing reversal and run them with the next billing cycle. Click the Finish button.

The final screen will give you the reference number for the correction and the effective date that it is dated.  This completes the correction.

Reviewing

When making Owner-Level Corrections that only affect a few owners, there are no visible work files that can be reviewed. However, during the Correction Cycle, they can be reviewed.

To finalize the correction, you will need to run a Correction Cycle.

NOTES:

• When accumulating and combining detail and 100% information for one or more owners, the reference number will be added to the list of fields being used to form a unique reference number.
• The Billing Correction Utility will associate an image to the correction.