First, go to General Ledger > Automatic Entries > Copy Entries to access the Copy Entries screen.

The copy entries function takes entries already posted to a journal and copies them into the unposted file to create new, unposted entries. The new entries can then be modified, if necessary, and posted to the General Ledger. This feature can be used to create recurring journal entries in future months. For example, items such as monthly depreciation amounts and fixed allocations can be put in a specific journal, which is copied each month instead of re-entering the transactions.

However, if you are using the Copy Entry feature monthly, it would be more beneficial to set up a Standard Entry that can be generated once a month with a couple of clicks of the mouse. If changes need to be made to the standard entry for a particular reason, they can be made easily. If the entries you are copying pertain to overhead, consider using the Overhead feature in the Revenue/Billing module to automatically generate those charges within the cycle.

Steps to Copy Entries:

1. Enter the Copy From information, and the Create New Entries With information, then click on Start.
2. Results will be displayed for your review upon completing the Copy Entry process. The results will display information about where the entries are for editing purposes.

Notes:

• Entries can be copied into another Pak Accounting Company by entering the company's 5-digit code under New Company. The New Company option will automatically prefill with the company code that you are working in. Therefore, if the entry being copied should stay in the same company, simply make sure it is the same company code before clicking Start.
• If accrual entries made in one month need to be reversed in the next month, simply use the Reverse Sign?-Yes option to avoid doing a manual entry.
• This utility is useful when correcting entries with a paid date. Use the Reverse Sign? to recreate the entries.

Copying A/P entries to G/L entries option - This option is rarely used! This option allows copying an A/P entry into a general ledger entry. To activate the grayed-out option, enter a new journal number different from the From journal number.

WARNING: Typically, this utility is used to copy a single journal. If the journal number is not entered, a warning will appear stating that ALL transactions for the month will be copied.