One of the great advantages of Pak Accounting's General Ledger Software is the Unpost function. Corrections can be time-consuming and result in less-than-satisfactory results. The system allows unposting as one of several problem-resolution options.

The unpost function will move transactions for a selected monthly journal from the Posted file back to the unposted file (i.e., Entry Screen). Once the entries are back in the unposted file (removed from the general ledger), they can be changed and then re-posted or even deleted entirely.

To unpost entries, use the Unpost Entries option on the General Ledger / Manual Entries menu. The mandatory fields of Calendar Year, Calendar Month, and Journal Number for the entries must be known prior to accessing the screen. Only Reference, Only Day, and Only Batch(es) are optional fields that can be used to narrow the range of the Unpost function.

Press OK to begin unposting, and the transactions will be moved back into the Unposted file (Entries in General Ledger > Manual Entries menu).

After the Unpost function is complete, the system will display the number of entries unposted in a pop-up window. After you make changes to the journal entry, you must post the entry to record it in the General Ledger again. See Post G/L Entries. Unposting entries can also be accomplished in View Trend at the Detail by Account or Detail by Journal level.

NOTE: There are some restrictions when unposting certain items. Specific entries, such as Check journals, cannot be unposted. A warning will display if a user is trying to unpost a check stub deposit journal. Also, any posted detail that is marked with a "Paid Date" cannot be unposted. This includes deposits flagged off with A/R Open Item. (To unpost and correct paid deposits, use the Unpost Deposit in Deposit Entry). Another example of entries that cannot be unposted are entries that have been paid or billed. A warning will appear, letting you know that this is the case. Additionally it is possible to unpost out of balance journals given certain circumstances. Call the Customer Success Team at the Direct Support phone number shown at the bottom of your screen.

As a general rule, do not unpost items in the General Ledger that were created by another system. If you need to unpost an item, do it within the same sub-system that created the item. (i.e. A/P > Un-update Open Invoice, Check Stub > Unpost Batch, etc.).